We've found that having multiple teachers, support staff, coaches or club mentors, and family members which may include a friend of the family who is important to the student is helpful. Having the cross section of people involved in a student's life who see different aspects of their life is very helpful. However, getting all of the folks in one space may mean that you re-envision the conferences to be a rolling event rather than artificially crammed into a one week marathon event. Teacher with families struggle to meet the needs of their own families and the schedules of parents. We have our own families to pick up from day care, school, have dinner with and sometimes are care takers of parents. The school that acknowledged this reality and thanked families regularly was a very appreciative environment.